Account Payable Manager

The Accounts Payable Manager is responsible for managing and overseeing all accounts payable activities to ensure accurate recording of liabilities, timely processing of supplier payments, and compliance with company financial policies and procedures. The role supervises the Accounts Payable function, maintains strong vendor relationships, supports cash flow management, and ensures the integrity of financial records. The Accounts Payable Chief works closely with internal departments, suppliers, and the Finance team to ensure efficient financial operations and effective internal controls.

Key Responsibilities

Accounts Payable Management

• Ensure compliance with the company's administrative procedures, financial policies, and internal control standards.
• Manage and oversee the accounts payable process from invoice receipt to payment completion.
• Prepare, monitor, and ensure adherence to supplier payment schedules.
• Process and monitor all company payment methods, ensuring accuracy and timely execution.
• Record supplier invoices, credit notes, and payments accurately in the accounting system.
• Review and reconcile supplier statements and investigate any discrepancies.
• Manage and monitor outstanding supplier balances and ensure timely settlement.
• Control and reconcile supplier advances, deposits, and prepayments.
• Maintain accurate supplier master records and supporting documentation.
• Maintain proper accounts payable records, filing systems, and documentation for audit purposes.

Cash Management & Reconciliation

• Assist in preparing and maintaining cash flow forecasts and payment projections.
• Record and reconcile petty cash settlements in accordance with company policies.
• Participate in bank reconciliations and other finance-related reconciliations.
• Support month-end and year-end closing activities by ensuring accounts payable balances are accurate.

Supplier Relations

Maintain effective communication with suppliers regarding payments, statements, disputes, and outstanding issues.

• Resolve supplier-related discrepancies and payment concerns promptly and professionally.
• Foster positive vendor relationships while ensuring compliance with company procedures.

Leadership & Team Development

• Train, supervise, support, and motivate Accounts Payable staff to achieve departmental objectives.
• Participate in the training and development of Finance Department employees.
• Monitor team performance and promote continuous improvement and accountability.

Compliance & Other Duties

• Support internal and external audits by providing required documentation and explanations.
• Ensure confidentiality of all financial information and records.
• Recommend process improvements to strengthen efficiency and financial controls.
• Perform any other related and complementary duties assigned by management that contribute to the achievement of the organization's objectives.

Education

• Bachelor's degree in accounting and finance, or a related field.

Experience

• Minimum 8 years of experience in Accounts Payable or Accounting.
• At least 3-year experience in Managerial position
• Previous experience in the hospitality industry is preferred.