Accounts Receivable Officer

The Accounts Receivable Officer is responsible for managing the company’s incoming payments, ensuring timely collection of receivables, accurate recording of transactions, and maintaining strong relationships with clients. This role is critical in safeguarding the company’s cash flow and supporting financial reporting

• Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts
• Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
• Assist in streamlining the accounts receivable process by identifying areas for performance improvement
• Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements
• Gather and verify invoices for appropriate documentation prior to payment
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
• Support other accounting and finance team members, inventory management, and cost accounting
• Generate and issue customer invoices accurately and in a timely manner.
• Monitor and manage accounts receivable balances to ensure timely collection.
• Reconcile customer accounts and resolve discrepancies or billing issues.
• Follow up on overdue accounts via phone, email, or correspondence.
• Maintain detailed and organized accounts receivable records for audit purposes.
• Prepare accounts receivable reports, aging analysis, and cash flow projections.
• Coordinate with sales, customer service, and finance teams to resolve billing disputes.
• Ensure compliance with company policies, internal controls, and statutory requirements.
• Assist with month-end and year-end closing by providing AR-related schedules and reports.

Bachelor’s degree in accounting, Finance, or related field.

Minimum 4-5 years of experience in accounts receivable or general accounting.

Knowledge of accounting principles, billing processes, and credit management.

Proficiency in accounting software

Strong attention to detail, organizational skills, and accuracy.

Excellent communication and customer service skills.