Payroll Administration Officer - Compensation and Benefits

To manage payroll, attendance, and related employee benefits in accuracy, confidentiality, and compliance with statutory requirements. To ensure accurate and timely payroll processing, administration of employee compensation and benefits programs, and compliance with company policies and statutory requirements. The role supports efficient HR operations and provides reliable payroll information to management and employees.

HR Operations Support

• Maintain employee data in the HRIS system.
• Support onboarding by setting up payroll profiles for new employees.
• Assist during audits by preparing required documentation.
• Collaborate with HR and other departments on compensation-related matters.
• Prepare, process, and validate monthly payrolls for all employees through Employee attendance
• Ensure accurate calculation of salaries, overtime, allowances, incentives, and deductions.
• Verify attendance data, leave records, and shift schedules before payroll submission.
• Maintain payroll records, employee pay information, and statutory deductions.
• Prepare payroll reports for management and finance.
• Ensure compliance with labor laws, tax regulations, and statutory contributions (e.g., PAYE, NSSF/ZSSF, NHIF, SDL).

Compensation & Benefits Administration

• Manage employee benefits including medical insurance, meals, transport allowances, and accommodation benefits where applicable.
• Propose annual salary reviews, promotions, and compensation adjustments.
• Maintain confidential employee compensation data.
• Assist in reviewing and updating compensation and benefits policies.
• Handle employee queries related to remuneration, benefits, and allowances.

Statutory Compliance & Reporting

• Prepare and submit statutory filings accurately and on time.
• Reconcile payroll-related accounts with the finance department.
• Ensure compliance with company policies, tax laws, and employment regulations.
• Maintain up-to-date knowledge of changes in labor and tax legislation.

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.
• 2–4 years of experience in payroll administration or HR compensation roles.
• Experience in hospitality or service industry is an added advantage.
• Strong knowledge of payroll processes and labor laws.
• Good understanding of compensation and benefits principles.
• High attention to detail and accuracy.
• Strong analytical and numerical skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Excel and payroll/HRIS systems.
• Ability to maintain confidentiality and handle sensitive information.